---
name: job-title-normalization
description: >-
  Converts inconsistent job titles into standardized role, department,
  and seniority labels. Use when the user provides records with
  free-text titles and wants consistent role family, department, and
  seniority fields.
license: MIT
metadata:
  author: ProfileSpider
  version: "1.0"
  category: data-cleanup
  source: https://profilespider.com/resources/job-title-normalization
---

# Job Title Normalization

## Purpose

Convert inconsistent job titles into standardized role, department, and seniority labels.

## When to use this skill

- Standardizing titles for segmentation or routing
- Filtering a list by seniority reliably
- Mapping titles to departments for targeting
- Cleaning multi-source contact data

## When not to use this skill

- The records have no title field
- Titles are in languages you have not configured
- You need verified org-chart data

## Required inputs

- Records containing job titles

## Optional inputs

- A role-family taxonomy
- A seniority scale
- Department definitions

## Rules

1. Map to the supplied taxonomy and scale when provided.
2. Preserve the original title.
3. Report confidence and ambiguity.
4. Do not invent seniority not implied by the title.
5. Be consistent across identical titles.

## Process

1. Parse each title.
2. Map to role family and department.
3. Assign seniority.
4. Record confidence and ambiguity.
5. Output original and normalized values.

## Output format

Return one record per title with the following fields:

- original_title
- normalized_title
- role_family
- department
- seniority
- confidence
- ambiguity_notes

## Validation

- Confirm identical titles map identically.
- Confirm low-confidence rows are flagged.
- Confirm seniority is implied by the title.

## Limitations

- Titles vary by company; mapping is heuristic.
- Inflated or vague titles may misstate seniority.

## Source and license

Source: https://github.com/spiralcrew-ou/profilespider-agent-skills/blob/6c65d0507687364704a180476613b72467028e87/job-title-normalization/SKILL.md

MIT License

Copyright (c) 2026 SpiralCrew

Permission is hereby granted, free of charge, to any person obtaining a copy
of this software and associated documentation files (the "Software"), to deal
in the Software without restriction, including without limitation the rights
to use, copy, modify, merge, publish, distribute, sublicense, and/or sell
copies of the Software, and to permit persons to whom the Software is
furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER
LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM,
OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE
SOFTWARE.